Operations Specialist (Office Management) - Philippines

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We are seeking a determined individual to fill the role of Office Management/Operations Specialist role. This position requires a blend of administrative prowess, operational acumen, and financial administration skills. In this position, you will play a crucial role in ensuring the smooth functioning of our office while also contributing to operational improvements and financial management. 
  

Responsibilities   

  • Office Management 
    • Oversee daily office operations, including facilities management, supplies procurement, and vendor coordination. 
    • Manage calendars, schedule meetings, and coordinate travel arrangements for team members. 
    • Act as the point of contact for internal and external stakeholders, addressing inquiries and providing support as needed. 
        
  • Operation Support 
    • Analyze existing operational processes and identify opportunities for improvement. 
    • Implement efficient workflows and procedures to streamline operations and enhance productivity. 
    • Collaborate with cross-functional teams to execute operational initiatives and projects. 

  • Reporting and Presentation
    • Generate regular reports on key performance metrics, operational efficiency, and financial performance. 
    • Develop presentations to communicate findings, insights, and recommendations to stakeholders. 
    • Prepare materials for meetings, presentations, and strategic planning sessions. 

  • Finance Administration
    • Oversee invoicing and record-keeping processes for facilities-related expenses. 
    • Ensure timely and accurate processing of invoices and payments to vendors. 
    • Maintain organized records of facilities expenditures and budget allocations. 
    • Collaborate with finance personnel to reconcile expenses and track budgetary performance.   
  

Qualifications 

  • Proven experience in office management, operations, or related roles. 
  • Strong analytical skills with the ability to gather, analyze, and interpret data. 
  • Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. 
  • Excellent communication and interpersonal skills. 
  • Detail-oriented with strong organizational abilities. 
  • Ability to work independently and collaboratively in a fast-paced environment. 
  • Prior experience with financial administration tasks is a plus. 
  • Must be able to work in our office at least 4 times a week at our BGC Taguig Office. 

Location

Manila, Philippines

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Requisition Number:2024-4595


Tyler Technologies is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request by emailing jobs@tylertech.com or by calling 800.646.2633 ext. 791008. Please keep in mind these methods are reserved for individuals who require accommodation due to a disability.
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