Dana Rasmussen is a senior marketing communications specialist for Tyler Technologies. She began her career working with public safety officials as a reporter covering the police beat. She has written about the work of dispatchers, law enforcement officers, fire fighters and the communities they serve.
When it comes to computer aided dispatching, reliability is key.
Take a look at these CAD stories and discover how dispatchers facilitated large call volumes and effectively managed patrol to keep communities safer.
When toxic gasses leaked from a food supply company, dispatchers knew first responders needed to be on the scene as quickly as possible.
From the moment the call for service came in, a chain of actions involving public safety personnel began.
Immediately, dispatchers entered the information into their computer aided dispatch (CAD) system and sent a response. Fire crews were on the road within minutes and arrived on the scene shortly after being dispatched.
While in transit, fire crews learned more about the incident they were responding to by reading call details on their mobile CAD terminals. This helped responders stay up to date with real-time updates from dispatch. The Fire Department was also able to access hazard alerts to learn about chemical amounts at the location and Pre-Plan documents created by the Salina Fire Department for this facility on their mobile CAD terminals
"When we found out there was an anhydrous ammonia leak, we let fire crews know exactly what they were responding to," lead dispatcher for the Salina Police Dept. Angela Fuller said. "This gas can be extremely dangerous, and it's our duty to keep first responders and the public safe."
Luckily, the leak happened early in the morning before rush hour, so fewer citizens were involved. However, that did not prevent dispatchers and first responders from implementing safety precautions, according to Fuller.
With the information already in CAD, dispatchers contacted the owners of the businesses and buildings impacted by the leak. They also set up perimeters to keep the public out of the area until it was determined to be safe again.
"In our CAD system, we have built-in information regarding each business address including who their keyholders are," Fuller said. "With that information, it streamlines communication efforts in emergency situations."
First responders cleared the scene after several hours once it was safe for the public to be in the area again
First responders know that situations can go from bad to worse in a split second.
When the FBI Fugitive Taskforce for Shawnee County in Kansas served a warrant to a known violent offender, the routine procedure quickly escalated into a gun battle.
The suspect in question was wanted for armed robbery and had a significant criminal record. Using intelligence gathered prior to serving the warrant, the fugitive taskforce tracked the individual to a motel in town late at night.
"As soon as the officer knocked on the door he was met with gunfire," according to training officer with the Topeka Fire Dept. Alan Stahl. "One officer was hit. The situation escalated from there."
Immediately, first responders on the scene called for assistance as the standoff continued. The officer who had been shot was treated on the scene when the fire and EMS crews arrived. Meanwhile, the suspect set fire to his hotel room, which resulted in more fire crews dispatched to the scene.
In most situations, law enforcement personnel secure a scene before fire and EMS crews arrive, but in this instance, protecting the lives of the other motel guests took precedence.
"Fire crews on the scene braved the gunfire and were able to contain the fire to the building it started in," Stahl said. "Luckily no one was injured."
Details regarding the situation, which involved a multi-agency and multi-discipline response, were communicated with dispatch from the moment officers were in transit to serve the warrant. Dispatch gathered all of the information, and data about the call for service was available for all responders. This information stayed together and helped first responders facilitate their response.
When the gunfire ended and the fire was extinguished, the suspect was dead from a self-inflicted gunshot wound, and there were no further injuries to first responders or the public.
A sudden influx of gang activity and drug trafficking in the town of Levelland, Texas has saddled the 28 officers at the local police department full caseloads. Not only are they partnering with state and federal agencies to stop the gangs, but they are also managing the secondary crimes associated with drug use.
"When you're talking about gang membership, you're also talking about robberies, thefts, burglaries – those kinds of things," said Levelland Police Chief Albert Garcia.
While the first crime committed when dealing with narcotics is often transportation of a banned substance, the people who purchase the final product often do so using money from stolen goods.
"When it comes to substance abuse, the compulsion to use may lead those struggling with addiction to do just about anything to get their hands on more drugs – including stealing," according to an article written by Mental Health Worker Marisa Crane.
The Levelland PD is actively managing those cases by helping the victims to recover lost property and pursue justice, but the only way to truly stop these types of crimes is to remove the offender's access to drugs.
"One of the most important things that we try to stop is the influx of narcotics being transported through our city," Garcia said. "The methamphetamines are very prevalent in our area, just as it is throughout the entire State of Texas, but most of these narcotics are being transported, delivered, and sold by gang members."
To combat the gangs and stop the transport of drugs, Levelland PD has teamed up with area police departments as well as state and federal agencies. By sharing information between agencies and across jurisdictions, the involved police departments have been able to follow suspects from one community to another and eventually make an arrest.
Data-driven intelligence goes a long way for first responders.
In Salina, KS dispatchers arm first responders with information that helps keep them safer on the scene of a call for service.
To do this, dispatchers have built-in capabilities in their computer aided dispatch (CAD) system that includes building contact information, known onsite hazards, entry points, notes about prior incidences with residents, and other details that could impact the safety of responders.
This information is especially useful when a call for service comes in regarding someone with any sort of medical condition, according to lead dispatcher Angela Fuller with the Salina Police Department.
In one instance, this medical information was used when first responders were headed to an incident involving a residence with numerous disabled residents.
"When we know in advance that there is a situation involving someone with any type of disability, we can let first responders know what they might be dealing with," Fuller said. "This is especially useful in case of a fire emergency so our fire crews know that there could be individuals inside who are unable to evacuate."
First responders view this information on their mobile data terminals, which help them see vital CAD information in real time. With the ability to relay details about a call for service on a mobile device, another layer of privacy is extended to those in need. This is especially beneficial for any call involving sexual assaults and protected medical information.
While medical information is always private and separate radio channels are used for relaying information from dispatch to first responders, mobile CAD provides this same information in real time.
"Without mobile CAD capabilities, first responders would need to call in to dispatch to receive certain information surrounding patient's privacy," Fuller said. "Mobile CAD allows us to keep this private information secure, while also allowing first responders to access the pertinent data immediately."
Located in the Texas panhandle, Levelland is made up of around 14,000 residents that welcome upwards of 9,000 students to attend its community college each year. While standard motor vehicle accidents, domestic disturbances and criminal mischief calls take up the majority of the police department's time, a larger threat is emerging in the tight-knit community.
"When I started with Levelland, we had a lot of homegrown-type gang memberships, and now its gone further out into more of a global-type," said Chief Albert Garcia of the Levelland Police Department. "A lot of these gangs might be affiliate gangs of the larger gangs, but no matter how you cut it, the larger gangs are who are operating the smaller affiliates in our city."
But, not for long.
Local law enforcement has worked tirelessly to prevent thist threat from evolving into a major problem. Specifically, by targeting the gangs' key business interest — drugs.
"These gangs have a lot of the resources needed to move and relocate large amounts of narcotics from one point of the United States to another," Garcia said.
To combat the rise in gangs and prevent the transport of drugs, Levelland PD has teamed up with other state and federal agencies.
By sharing information between agencies and across jurisdictions, the involved police departments have been able to follow suspects from one community to another and eventually make an arrest.
Working with the DEA and other drug and gang taskforces, the Levelland PD has been able to stop the transport of massive amounts of narcotics, Garcia said, including cases with methamphetamine packages ranging from 22 to 40 pounds.
Dispatchers everywhere know that emergency situations can change rapidly.
For instance, when the fire crews in Shawnee County, Kansas were on the scene of a grass fire and a tornado touched down, dispatchers alerted the fire crews to take cover.
"At that time, two things were happening with the situation and back at the dispatch center," Melanie Mills-Bergers, interim director for Shawnee County Emergency Communications Center (SCECC) said. "On one hand we had the fire and the tornado happening. We also had to switch our CAD system from our normal mode of operation into storm mode, which helps us to better facilitate calls for service."
Taking the CAD system into storm mode helps reduce the response of fire personnel due the plethora of calls during a severe storm. It assists with ensuring enough resources are spread throughout the covered area in order to handle the extreme number of calls for service.
Storm mode does not prioritize or relate calls nor assist with duplicate calls.
"When we had fire crews out at the grass fire and that tornado came, we knew they had to get out of there and take shelter," Mills-Bergers said. "We also knew we needed to handle that call for service correctly as it entailed two major events."
To ensure the fire crews were kept safe, they left the scene of the fire and took shelter. By staying in contact with dispatch using their mobile device terminals (MDTs), the fire crew was alerted to when it was safe to return to the area.
"Even with a small tornado, call volumes increase," Mills-Berger said. "Facilitating those calls in storm mode in CAD helps us streamline responses and keep processes flowing. What's important is that we have a system that keeps up with the calls, so that citizens get the help they need when they need it and our first responders have access to as much information as possible through all aspects of a response."
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Dispatchers deal with life and death situations every day on the job. They're used to the pressure that comes with an intense call for service and being relied on to send the appropriate response to an emergency. That's why it takes quite a bit to get a dispatcher to refer to one particular day as worse than any of the others.
But according to Denise McKinney, Chief of Communications for the Ouachita Parish Fire Department in Louisiana, there's one day that stands out to her as the worst in her history on the job.
When Ouachita Parish including the cities of West Monroe and Monroe was hit by an EF2 tornado in December 2013, long after tornado season had ended, first responders worked diligently to aid those in need. According to the Enhanced Fujita scale, which is used to rank the severity of tornadoes, an EF2 indicates a storm with wind speeds of up to 135 mph.
"The storm started in the southwest end of the parish and continued to move throughout the community," McKinney said. "We were getting a lot of calls, but no one was using the word 'tornado' in the calls. What we were hearing was that there was a lot of wind and a lot of trees were coming down."
As the storm continued to move through the area, Ouachita Parish 911 received an onslaught of calls from residents who were trapped in their homes or unable to get home due to trees in the roadways. In addition, lightning from the storm caused many house fires, and rescuers needed clear pathways to get to those in need.
"The storm really tore up the area," McKinney said. "We had a lot of off-duty firemen come out with their chainsaws to clear pathways on the roadways so residents and emergency vehicles could get around. We were also getting calls from our public works personnel who let us know which roads had been closed, which was beneficial as it allowed us to enter that information into our computer aided dispatch (CAD) system."
By entering this information into CAD, dispatchers created roadblocks on CAD maps, which helped ensure all first responders avoided certain areas that were impassable.
"Every entry into our CAD system map was globally applied so that all users could see the changes in their mobile units within their patrol or rescue vehicles," McKinney said. "Being able to see those changes immediately enabled us to get help to where it was needed most despite the amount of debris on the roads."
Every year, the Great Plains region of the US experiences severe thunderstorms throughout the summer months.
The summer of 2017 was no different for Independence, Missouri.
In mid-July, heavy storms hit this Kansas City metro area town causing damage to vehicles, homes, and businesses. High winds of more than 85 mph also caused downed trees and power lines, which led to power outages for several residents.
In addition, the rain and hail accompanying these storms resulted in flash flooding as it dumped more than three inches onto the town. Numerous roadways were impassable due to the trees and flooding, which caused routing issues for motorists and first responders.
In this type of situation, dispatchers and first responders are tasked with routing emergency personnel to those in need, which can be difficult when roads are impassable.
During that storm, the local 9-1-1 dispatch center in Independence fielded such a high call volume that they were running a modified response on emergency calls.
According to Independence Fire Dept. Battalion Chief Cindy Culp, a modified response helps ensure an effective level of coverage continues throughout the community despite emergency conditions that could absorb numerous resources.
"Any time the big storms hit, we're out there with police responding to weather-related calls for service and your every-day emergencies," Culp said. "It's important for dispatch to make sure there's enough coverage throughout the city to account for any emergency situation that arises as well as for of the events attributed to weather activity."
While the modified response prevented the city from running out of first responders to meet the needs of the community, first responders also had to deal with how to get to those in need.
"We had to be re-routed to several calls for service due to the condition of the roads," Culp said. "Dispatch helped with routing us to these incidents so that we could get help to where it was needed most."
Like many emergency responses, communication with other agencies and departments played a large role in effectively meeting the needs of the community during the storm.
According to Joanna Whitt, Records Administrator for the Independence Police Dept., the police and fire departments work together quite often in emergencies.
"In critical situations, we work closely with the fire department," Whitt said. "Anytime the police and fire departments are on the scene together, we share information with each other that pertains to safety for first responders and the public."
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