Office Administrator

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Key Responsibilities:

• Coordinate day-to-day administrative functions within the team, including scheduling, document management, and supply ordering.
• Act as a point of contact for internal staff, vendors, contractors, and external agency partners.
• Support contract and procurement processes by helping prepare and track purchase orders, agreements, and renewals.
• Maintain records in accordance with public records laws and agency retention policies.
• Assist in preparing documentation for audits, performance reviews, or grant compliance reporting.
• Schedule and coordinate virtual and in-person meetings, including secure access for confidential discussions or technical demos.
• Help track project deadlines and support cross-functional coordination across departments.
• Draft memos, agendas, and administrative correspondence with attention to tone and format appropriate for government communication.
• Monitor basic IT inventory (e.g., devices, credentials, hardware) and assist with onboarding documentation and logistics.
• Assist with budget tracking, invoice processing, and financial reconciliation in coordination with finance teams.

Qualifications:

• High school diploma or equivalent required; Associate's degree or higher in public administration, business, or a related field preferred.
• 2+ years of administrative experience, ideally in a public sector, government, or IT environment.
• Strong proficiency in Microsoft Office Suite and comfortable learning new digital tools.
• Familiarity with or willingness to learn online technology and terminology related to procurement, budgeting, and project management.
• Excellent organizational, communication, and interpersonal skills.
• Strong discretion when handling confidential information.

Preferred Qualifications:

• Experience in a government technology or civic tech setting.
• Familiarity with public procurement processes and contract lifecycle support.
• Knowledge of IT tools or systems (e.g., ticketing systems, project dashboards, asset management tools).
• Understanding of compliance frameworks (e.g., data privacy, open records, accessibility requirements).

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Requisition Number:2025-7163


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